Minster for Federal Affairs, Europe and the Media of North Rhine-Westphalia

Sustainable Event Management


Sustainable event management within the framework of the 3rd Bonn Conference on Development Policy

The 3rd Bonn Conference on Development Policy will have the title "Global Lifestyles – New Pathways for Development Policy" and will provide impetus for sustainable development policy with a special focus on consumption patterns. It is therefore only logical that the event should be prepared in a way that is as environmentally- and climate-friendly as possible in accordance with sustainable event management criteria.

In the run-up to the event we will keep you continuously updated here on measures we implement relating to sustainable event management.

Travel and accommodation

The main environmental impact of events is caused by guests travelling to and from the event. But this is where the event organiser and preparation team have the least influence. Nevertheless, we would like to support you as far as possible in planning your travel to the conference in a way that minimises the impact on the environment. You can use the mobility calculator to calculate your personal carbon footprint and the amount of carbon you save. www.bahn.de/p/view/buchung/auskunft/ueb2_adresse.shtml

Under Journey there and hotels you will find information to help you plan your travel by public transport.

Furthermore, there and on the Registration page you will find a link with hotels near the event venue which are "Partners of Sustainable Bonn". This is an initiative of the city of Bonn to support sustainable conference realisation. The hotels with this designation are operated in a way that is as resource-saving and ecological as possible and are committed to fair and sustainable procurement. 

The speakers and moderators are accommodated in two hotels near the conference venue. Both hotels are official Partners of Sustainable Bonn.

Catering

No meat will be used in the catering and we will offer you ovo-lacto vegetarian food at the conference. The food and drink offered at the conference will be organic, fairly traded and will have a seasonal orientation. Care will be taken that predominantly regional products are used. In addition, we will only offer tap water instead of mineral water to avoid packaging, transport and disposal.

Environmentally-friendly packaging will be used where possible, i.e. refill sizes and reusable packaging to avoid waste. Here, too, the targeted use of resources has top priority. We try to calculate food quantities as precisely as possible to minimise leftovers.

A waste disposal firm processes the biowaste from the kitchen to biogas and then to electricity and heat. Furthermore, the use of innovative kitchen technology, water-saving dishwashers and refrigeration systems with energy recuperation reduce the amount of energy needed by up to 40% as against standard consumption.

Digital information

Usually, a well-filled conference binder is part of every conference. However, we believe that here, too, more can be less. Well-structured digital information on our event website instead of mountains of paper shouldn't greatly impact our service for you. This is why we will not be providing binders at the event and will simply hand out the current programme with a floor plan. You will soon find further information such as a list of participants or a biography dossier on the event website under digital conference binder. Participant lists and biography dossiers are also available for viewing at our information counters at the venue. This enables us to save approximately 25,000 sheets of paper.

All unavoidable copies will be printed on both sides of paper certified by the FSC (Forest Stewardship Council).

Name badges

You will be given a plastic name badge when you register in the morning of the event. At first glance this might not seem very environmentally friendly, but it is a fact that reuse beats recycling in terms of environmental friendliness. According to the environmental foundation Deutsche Bundesstiftung Umwelt so-called sustainable and environmentally friendly badges are more CO2-intensive to produce and our industrial waste disposal system is unable to distinguish "normal" badges from PLA badges. Moreover, it is often the case that not all parts of the badges are environmentally friendly and recyclable. What's more, we will reuse the plastic badges at the next event. Of course this means that we need you to return them at the end of the event. For this reason we request that you return your name badge to us at the cloakroom. Thank you!

Equipment

The banners, stage set etc. have been printed with environmentally friendly water-based solvent-free latex inks. The printing system was planned in terms of recyclability right from the start. A very high percentage of the inks, ink cartridges, media and even the printers themselves are recyclable.

The materials printed are largely made of cardboard and therefore 100% recyclable. All large banners, which could not be produced on cardboard or similar material due to fire protection regulations, will be sent to the Johannes-de-la-Salle vocational training college after the event where they will be turned into bags, washbags etc. and sold in the college shop.

CO2 compensation

For this conference, an independent research institute is calculating the amount of inevitable CO2 emissions. The ascertained CO2 emissions will be compensated through the purchase of Gold Standard Certificates. Emissions caused by the travel of the participants will not be compensated. This is left to every participant's own judgement.